Maria Carolina Siqueira de Oliveira




Maria Carolina Siqueira de Oliveira

Address: 14 Seanabothair, Killeens, Co Cork
Mobile: 353 087619344 / + 55 11 98188 1913 (whatsapp)
Email: [email protected]
Nationality: Brazilian
Visa type: Stamp 2
2018 – present General English Course
Cork English College, Cork

2008-2013 Secretarial Studies
Sao Paulo Technology College – FATEC

2003-2007 Languages, Literature & Linguistics
University of Sao Paulo – USP

Employment History
Aug 2012 – Feb 2018 Administrative Assistant, J.P. Morgan Chase
Aug 2012 – May 2015 Legal
May 2015 – Feb 2018 Compliance

Executive assistance: Supported the Head of Compliance and other members of Compliance Executive Committee on the management of complex calendars, identifying priorities, transmitting critical information, arranging of internal/external meetings and conference calls. Organized travel arrangements, including, cost estimate, logistics coordination of accommodation, transport, required documentation, meeting agenda and posterior expenses report.
Administrative routines:
 Reviewing all expenses and payments following the company expenses policy;
 Applying invoices and receipts to the internal system;
 Organizing internal and external events;
 Communicating corporate events to the staff (e.g. Senior Executives Town Halls)
 Ordering and maintaining office stationary and equipment (e.g. computer, headset, telephone, printers);
 Coordinating delivery and pick-up of documents;
 Requesting mail services (Mail / DHL);
 Requesting notary services;
 Creating and maintained e-mail distribution lists;
 Coordinating the onboarding and off-boarding of employees and external consultants;
 Requesting SID, e-mail, phone extension, badge, accesses, token, corporate credit card;
 Requesting facilities services (e.g. copy of keys, request repairs, cleaning etc.);
 Acting as a liaison between the facilities, technology, security and local teams to execute floor plan changes and kept it updated;
 Supporting international visitors in terms of logistics, accesses requests and ground transportation;
 Ad hoc projects.

Jan 2011 – Aug 2012 Intern, J.P.Morgan Chase
 Prepared travel and expense reports related to corporate cards, air tickets and reimbursements;
 Scheduled meeting rooms;
 Prepared travel arrangements;
 Prepared meeting arrangements;
 Assisted the two Senior Executive Assistants in their tasks and also a direct support for the entire Local Markets team, ordering and maintaining supplies, filing and scanning documents.

Jan 2010 – Dec 2010 Intern Sanofi-Aventis
 Assisted to external vendors and managers;
 Supported two marketing managers, preparing travel and expenses reports using SAP;
 Scheduled meeting rooms;
 Prepared travel arrangements;
 Ordered and maintaining supplies;
 Kept control of contracts between Sanofi-Aventis and speakers

Computer Skills
Microsoft Office: Word, Excel, PowerPoint, Outlook

Portuguese (Native)
English (Advance – C1)

Summary of Qualifications
 Superior multitasking skills, with the ability to manage multiple high-priority assignments
 Highly detail oriented and organized;
 Excellent written and verbal communication skills

  • Updated 5 years ago