Office Administrator, Eurofins Ireland Food Testing, Cork

Company Description
Eurofins Scientific is an international life sciences company which provides a unique range of analytical testing services to clients across multiple industries. The Group believes it is the world leader in food, environment and pharmaceutical products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and for supporting clinical studies. In addition, Eurofins is one of the key emerging players in specialty clinical diagnostic testing in Europe and the USA.Group’s key figures are approx. 6.7 billion Euros turnover, over 940 laboratories across 59 countries and about 61,000 staff.

Job Description
The Food Chemistry Laboratory is an INAB accredited analytical testing facility. The role of Office Administrator is to ensure stock and store controls are handled in an efficient and cost effective manner.Job Responsibilities

• Ordering and management of stock and consumables using the group Coupa system.
• Manage all stock movement and follow through any discrepancies that arise.
• Ensuring there is sufficient stock of all consumables and ensuring that there is no short fall by tightly monitoring consumable inventory.
• Receipt stock in accordance with Eurofins policies and procedures.
• Report to Manager on a regular basis any issues relating to stock movement.
• Responsible for ensuring purchasing documentation is completed accurately, in a timely manner, organized, and filed correctly in accordance with company procedures.
• This person must ensure the stores are properly organized including labelling, stacking, correct separation of goods, tidiness, etc. so items can be identified quickly and easily.
• This person is responsible for participating in the training necessary to familiarize himself / herself with purchasing management, stock control systems, logistics, software, etc.
• Continuous improvement – identification of opportunities for improvement of quality and service and implementation of action plans for continuous improvement designed in collaboration with management.
• Responsible for accurate allocation of costs to the correct departments.
• Ensuring that all chemicals/raw materials are logged into the system and quality certificates have been received and filed for each batch.
• Liaising with suppliers to understand supply issues and work to secure alternate sourse.
• To be accountable for customer satisfaction, notably through customer service and the ability to understand the customers’ requirements. Be constantly aware of the customers’ requirements and strive to meet these at all times.
• Adhere to all company standards in the area of safety, housekeeping and quality, notifying line manager of any discrepancies.
• Be flexible to work in any area of the business as is required.

Qualifications

• Good keyboard skills, MS Office packages in particular Excel.
• Previous experience in a similar role is desirable but not essential. Training will be provided.

Additional Information
Who we are looking for:

• Highly motivated, professional and enthusiastic individual who can work well within a busy multi-disciplinary technical environment as well as under their own initiative
• Ability to work well under pressure
• Excellent attention to detail
• Ability to multi-task, prioritize, organise and co-ordinate both your own workload
• Ability to understand customers’ requirements and to be able to devise and articulate the most appropriate solutions.
• Skills to influence others to achieve common goals for the benefit of our customers
• Confident approach with strong interpersonal and communication skills
• Excellent written and verbal communication skills
• Ability to form strong working relationships with colleagues, partner laboratories and customers

The benefits of working with Eurofins:

• Flexible work options
• 22 Days Annual Leave plus Service Days (additional days off)
• Life Assurance
• Pension Scheme
• Employee Assistance Programme
• Paid Health Insurance Scheme with LAYA Healthcare
• Cycle to Work Scheme
• Discounted gym memberships
• On Site Social Committee
• Flexible Working